Sample
collection letters
Letter One:
May 30, 1993
John Doe
1234 South Fifth
Anywhere, USA
Dear Mr. Doe:
Our records show that the
following purchases by you are past due:
April 29, 1993.......................$761.30
April 30, 1993........................$92.00
May 4, 1993 ..........................$76.10
It is to your advantage,
as well as ours, to keep your credit accounts current. We would appreciate
payment for these amounts today.
If you have already, please
ignore this notice.
Sincerely,
Name
Title
Letter Two:
June 15, 1993
John Doe
1234 South Fifth
Anywhere, USA
Dear Mr. Doe:
You did not respond to
our first reminder of your overdue balance of $929.40. Could you have
overlooked our terms of 1%, 10 days; net 30 days?
If there is a reason for
the delay, please let us know. Otherwise, a prompt payment will be
appreciated.
Sincerely,
Name
Title
Letter Three:
July 5, 1993
John Doe
1234 South Fifth
Anywhere, USA
Dear Mr. Doe:
Once again, Mr. Doe, we
ask for your cooperation in paying your past due account. A prompt
receipt of $929.40 will keep your account open so we can be of help
when you make future purchases.
Since we don't want to
have to take any further action, we will expect a check dated today.
Sincerely,
Name
Title
Letter Four:
November 5, 1993
John Doe
1234 South Fifth
Anywhere, USA
Dear Mr. Doe:
We have had no response
from you in answer to our many phone calls and letters during the
past six months. Your account balance in the amount of $929.40 remains
unpaid.
Our next step is to take
legal action to collect the money due us. This is unpleasant for both
of us and is damaging to your credit rating. However, you may avoid
legal action by making payment before November 20, 1993.
Whether or not we take
legal action is now your decision.
Sincerely,
Name
Title
